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Discuss your brief with AxistraPut the same requirement beside every proposal
Two automation proposals can name the same robot and still describe very different projects. Axistra’s new, free comparison worksheet helps your team make those differences visible. Available in English and Bulgarian, as a printable PDF and an editable text file, it brings 25 requirements, two offers and unanswered questions into one working document.
Begin with a dated version of your own brief. List the operation, product variants, equipment to retain and expected deliverables. Separate required items from options. For example, a robot supply and an integrated handling operation may cover different work even when both proposals mention the same robot. Record that difference before comparing the totals.
Name who owns each connection
For each connection between new and existing equipment, ask who supplies the required information, who performs the work and who confirms the result. Include tasks assigned to your team or another contractor. A phrase such as “connection to the existing line” needs enough detail to compare responsibilities.
For a conveyor or handling project, make both the product transfer and the information exchange between machines explicit. Ask each party where its work begins and ends, including the connection to existing equipment. Record the answer beside the relevant interface rather than leaving it inside a general description.
Bring assumptions and exclusions into the table
Read the conditions behind the proposed price and schedule. Which drawings, samples, access arrangements or customer decisions does the supplier expect? Which existing components are assumed usable? Record what is included, optional, excluded or awaiting clarification. A blank response should remain an open question.
Ask how a changed product, revised layout or unavailable shutdown window would be handled. Keep the supplier’s stated conditions alongside its answer, with the document version and date. Compare quoted amounts only with their scope, currency, tax treatment and separately priced items visible.
Agree what evidence will support acceptance
Ask your engineering team and each supplier what evidence would demonstrate the agreed requirement. Which product variants and operating conditions belong in the assessment? Who provides samples, witnesses the agreed checks and records unresolved points? Capture these questions before comparing performance statements.
For robot integration, discuss the defined operation together with its tooling and machine interfaces. Record the proposed evidence and any missing explanation. The engineering team should agree the relevant criteria and test method for the application; the comparison table provides a place to track those decisions.
Compare what your team receives after delivery
Put handover items on separate rows: drawings, agreed program copies, operating information, access arrangements and training. Ask which versions and formats will be supplied and who receives them. “Documentation included” is difficult to compare without a list.
Give support its own questions. What assistance is included, for what period and through which contact? What is separately chargeable? Are remote access or an on-site visit subject to specific arrangements? Record the actual proposed terms. Use unresolved points to prepare the next discussion with each supplier.
Download the worksheet and outline your requirement
The free files linked with this article contain the same four-column structure in both languages: requirement, Offer A, Offer B and evidence missing. Fill them in from the proposals, add a source for each answer and turn the gaps into specific follow-up questions. Add rows for your application as needed.
To discuss a project with Axistra, send a short outline of your own production requirement: the operation, intended change, equipment to retain and main constraints. Mention the questions you need to resolve. Bring us your production challenge; your own brief is enough to start the conversation.